Regina Cleaves

Temporary assignment at American Heart Association.
• Manage spreadsheets with customer and client information.
• Work closely with American Heart Association staff to ensure events are successful.
• Maintain various online databases with information critical to events.
• Represent American Heart Association at fundraising events with high-profile clientele.
• Design flyers, newsletters and programs for various fundraising events.
• Work with co-workers to create various marketing tools and to maintain American Heart Association brand.
• Work with printers, and other three-party groups, to produce professional looking products including invitations,
cards, program booklets, flyers and other collateral.
• Redesign flyers, forms and booklets for a more professional look.
• Create professional PowerPoint presentations for use at fundraising events.

• Designing business collateral following corporate or other branding guidelines
• Company and individual branding/logo design
• Design for print including flyers and brochures (with and without templates)
• Familiar with prepress techniques

Administrative Assistant for the Wisconsin North and South regions.

•Administrative Assistant for two Director of Operations in Wisconsin.
•Liaison between HQ and all of the field offices in the state.
•Managed calendar for both D.O.'s (Director of Operations) for the state of Wisconsin
•Run logistics for statewide events for 50+ employees.
•Created and maintained active and inactive employee files
•Edited and verified time for 200+ employees
•Gathered and maintained data spreadsheets for both the North and South regions of Wisconsin.
•Point of contact for 7 District Managers to the corporate office
•Ensured process compliance
•Provide assistance to employees for most HR and payroll related issues for the field offices.
•Provide assistance for any employee queries to payroll and HR.
•Process and track all HR and payroll related documents submitted to HQ.
•Also administrator for multiple online databases including the employee company site and the online university site.

Recruiting Coordinator for a small company specializing in providing strategic security solutions to U.S. Government agencies in the intelligence and Defense communities. Responsibilities include:
• Maintain and manage candidate folders for the hiring process
• Create and send out all offer letters
• SME for candidate tracking database – Smartsearch
• Gather and maintain metric reports for department
• Manage employee referral and internal transfer programs
• Responsible for maintaining relationship with recruiting resources including renewing contracts
• Source for resumes
• Ensure process compliance

Staffing Coordinator for an Alaskan based company providing IT resources to the National Geospatial Intelligence Agency (NGA). Responsibilities include:
•Coordinated resume review by interviewing and hiring managers.
•Scheduled interviews and manage candidates and managers through interview process.
•Managed relationships with 60+ subcontract companies.
•Represented company at job-fairs.
•Reviewed and posted new positions on-line.
•Managed candidate tracking and positions via on-line database - SmartSearch.
•Maintained Recruiting Metric Reports for department.
•Created and maintained Employee Referral Tracking database and ensure payment.
•Managed Master Staffing List (MSL) database for contract – 1,500 positions, 60+ subcontractors and 800+ employees.
•Ensured process compliance and audit SmartSearch and requisition files.
•Managed and coordinate “Interview Day” once a week.
•Co-Managed and coordinated new employee orientation.