Ninoschka " Nina" Martinez

RABOBANK N.A Liaison to the Chief Risk Officer (CFO) of North America and the Project Management of Operations and Marketing (PMOM) team. * Modified and created calendars, meetings, screened phone calls, reviewed and provided documents for CFO and PMOM. * Created and edited Statement of Work, on- boarding and confidentiality Word documents, Excel spreadsheets i.e. action tracker and PowerPoint decks for Board Meetings. * Prepared arrangements in domestic and international travel, i.e. visas, air travel, hotel reservations, and car services. * Thoroughly updated CFO expenses in American Express and assured the corporate cards were in good standing. * Coordinated with other administrative assistants in on-boarding procedure and security access for guests and consultants. * Arranged with other executive assistants the following: workshops, town hall, exercises, and board member meetings. * Reserved conference rooms and requested IT setup for videoconference with California, Illinois and Utrecht Offices. * Rearranged floor plan when it came to add for seating, desks and offices while requested helpdesk to add workstations.

Provided executive administrative support to Senior Vice President of Operations & Capital Programs (OCP) and Senior Vice President of Human Resources i.e. reviewed emails through Microsoft Outlook, screened phone calls, prepared documents and created all meetings via Outlook Calendar. * Served as point of contact to contractors, the Presidential Council, Operations & Capital Programs and Human Resources. * Supported the OCP team and Human Resources teams i.e. prepare and edit excel or PowerPoint documents, assure contracts are edited, signed and delivered to its destination, prepare meetings i.e. 1:1 with both Senior Vice Presidents. * Arranged and prepare travel, i.e. visa, air travel tickets, hotel reservations, car services and good standing with corporate cards.

Edited design cads in Adobe Illustrator and or Photoshop with the Design Department under Executive Supervision. * Alerted in the latest junior apparel trends and constant update the buyer with the newest Poof Apparel merchandise. * Created and managed Senior Account Executive appointments with their buyers using Outlook and sent reminders to buyers while carbon copy email to Senior Account Executive via Poof Apparel MS Outlook email. * Reviewed daily buyer's account purchase history and buyer's sale goals using Poof Apparel preparatory program ARIA.

Utilized Photoshop to create and edit company look books for potential buyer viewership. * Worked with the Public Relations team to prepare contracts, and send or receive designer garments. * Served as point of contact for clients, visitors, vendors and sales assistants. * Performed general office duties and coordinated daily business activities: travel arrangements, calendar appointments and routing telephone calls to appropriate personnel.

Designed website layouts for clients by creating the layout via Illustrator and Photoshop. * Edited photo via Photoshop to be cohesive with the client's website with use of Illustrator, Photoshop and Dreamweaver. * Worked with coders to create the client's website and the site functions with tools like Dreamweaver. Created a design timeline and guidelines for every project using Adobe Illustrator, Microsoft Excel and Microsoft PowerPoint. * Coordinated all travel and hotel arrangements via Microsoft Outlook schedules for the executive team for corporate functions. Ninoschka "Nina" Martinez Phone: (914)-320-4628 - E-mail: ninoschka@me.com NON- DESIGN EXPERIENCE November -Current (Temporary) Sirius XM Radio Administrative Assistant New York, NY * Provide administrative support to Communications Manager and team i.e. review emails through Microsoft Outlook. * Screened phone calls, transferred and relay messages to the manager or team member via email or voicemail. * Prepare documents with use of Excel, Word and PowerPoint for upcoming internal and external meetings. * Arrange meetings, available rooms for team members and appointments via Outlook Calendar. * Book travel arrangements via company's travel agency i.e. American Express Travel. * Purchase office supplies, confirmed orders, and track orders for projects via internal procurement.

(Contract) Provided administrative support to Vice President i.e. reviewed emails through Microsoft Outlook, screened phone calls, prepared documents and created all meetings via Outlook Calendar. * Booked travel arrangements via company's financial account and contacted company's travel agency i.e. Ultramar. * Expensed Senior Vice President's corporate charges and finalized expense report with corporate application i.e. Concur. * Updated book, expenses and budgets via Excel and forwarded files to Vice President and Account team via Outlook. * Purchased office supplies, confirmed orders, tracked orders and or created orders for projects via iProcurement.

Created templates, charts, brochures, newsletters, and photo editing for presentations with use of Adobe CS6 and Microsoft Office Suite as assistant designer for the Marketing team. * Liaison to Senior Vice Presidents for Marketing and Sales Strategy and their reports/ teams. * Assisted to the marketing team and to clients interested in potential project collaborations with Xerox Technology. * Reviewed and placed purchase orders for internal and external projects through the Xerox iProcurement. * Performed general office duties, and coordinated daily business activities: travel arrangements, expense reports, calendar appointments and transferred telephone calls to appropriate personnel.

(Contract) Provided administrative support to Executive Vice President i.e. reviewed emails through Microsoft Outlook, screened phone calls, expense reports, prepared documents and created all meetings via Outlook Calendar. * Prepared travel arrangements via company's financial account, booked hotels, flights and contacted company's travel agency. * Serviced as the liaison to Executive Vice President, Creative Services and Media Departments. * Created and updated documents via department share drive and hosted meetings via WebEx videoconference. * Collaborated with Creative Services and Media Marketing using PowerPoint, Adobe Photoshop, Twitter, Google+ and Instagram.

(Contract) Increased Best Buy computer department sales goal by informing consumers about Sony Vaio notebooks and closed sales. * Reviewed daily Best Buy stock for Sony Vaio notebooks, previous weekly sale goals and daily sales goal. * Gave the best customer service by answer consumers' questions and developed local clientele. * Updated MarketStar and Sony by providing daily call reports that include sales goals, merchandise display status and consumer feedback.